Virtual office in Tallinn

The Virtual Office is a combined secretary & address service, which helps create a professional image of a company.

The Virtual Office is a good solution for easy management of the company’s information flow for any mobile entrepreneur, as well as for creating a prestigious image of a company.

The services of the Virtual Office are available on work days from 9AM to 5PM and give you a considerable saving off bureau space and workforce.

Your Virtual Office is located in the middle of Tallinn, in the Foorum business centre at Narva mnt 5.

In the same building are located KPMG, Finnair, Swedish Export Council and many other prestigeous organizations.

Virtual office possibilities

Business address

The juridical address noted in the company’s registry data and marketing brochures will shape the view towards your company. By using 1Office address service, the juridical address of your company will be Narva mnt 5, Tallinn. The prominent address can be used in both the central commercial register, as well as on the information brochures about your company. The bill for the address service will be sent in advance for the calendar year and will also include the mail notification service along with forwarding the mail by either e-mail or regular post. Forwarding incoming mail will be made for an extra fee in case of selecting the cheaper rate.

Telephone calls

The secretary of the Virtual Office will accept all the calls incoming to your company’s unique phone number, and handle them according to previously accepted instructions. Possibilities include call forwarding to the your other number, taking and forwarding messages via e-mail, presenting the caller with previously agreed text or product information, and taking in orders. The telephone will be answered with a personalized message, which is possible as a result of the used technology. In addition, it is possible to use the call recording service. When selecting the cheaper rate, it is possible to use a non-personalized answering service on a general number.

Letters and packages

The secretary of the Virtual Office will accept all letters and packages coming to the virtual office and handle them according to previously agreed instructions. The possibilities include forwarding unopened letters according to the Estonian Post rates, opening the letters, scanning them, and forwarding via e-mail, sending previously arranged replies on the company’s blank, or just storing them until further demand.

Visitors

The secretary of the Virtual Office will receive guests, who have come to the business address, and service them according to instructions. Possibilities include taking messages or packages from the visitors and forwarding them in a previously arranged way, taking in orders, forwarding information, and sending arrivers to the room booked for meetings.

Faxes

The secretary of the Virtual Office will take all messages sent to the company’s unique fax number, and handle them according to instructions. Possibilities include receiving messages and either selectively or automatically forwarding them via e-mail, or storing them with the company’s documents until further demand.

E-mails

The secretary of the Virtual Office will read e-mails from a previously set-up e-mail account and handle them according to instructions. Possibilities include forwarding e-mail to the customer’s other address, calling to notify about incoming e-mail according to previously set criteria, sending previously arranged personalized replies, calling the sender, and taking in orders.

Meeting room

At the virtual office, Narva mnt 5, the Foorum business building, we have a meeting room, which can be used to set up meetings with the company’s visitors and clients. The secretary will receive and service the company’s visitors according to a previous arrangement, from a cup of coffee up to a full catering service.

Prices and enquiries

All prices exclude 20% VAT.

For more information call +372 6 311 118 or write sales@1office.ee